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CTRL+Click Signature to edit HTML outlook signature

So you’re using Outlook 2010 or 2007 and want to edit your e-mail signature…but *really* edit your signature…like edit the actual HTML in Notepad++. Mostly because the editor available in Outlook->Options->Mail is pretty dismal if you want to create a nice HTML signature.  Here’s how to edit the actual HTML of your signature for HTML messages:


  • Outlook 2010 or 2007
  • HTML editor of your choice
  • Microsoft Word (optional)

[step 1] In Outlook, click File->Options->Mail->Signatures… and create a new signature. Name it anything you like and click OK. Then close the signature editor by clicking OK again.

[step 2] In the Outlook Options screen under the Mail heading, click Signatures… while holding down the CTRL key on your keyboard (or CTRL + Click the Signatures… button).

NOTE: An Explorer window will appear showing you the location of your signature files. Each NAMED signature you created in [step 1] will have three files (one HTML, one RTF and one TXT file).

[step 3] Using Notepad++ open the HTML signature file of your choice and edit away.

That’s it.

March 28, 2012

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