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Export iCloud contacts to Outlook

So you have a bunch of contacts on your iPhone and you want to get them into Outlook or vice versa. The contacts I’m talking about here are ones that are not part of a synced account but have accumulated in Microsoft Outlook with a POP3 account for example. Here’s how to do just that:

NOTE: This article has been changed because the iCloud control panel for Windows has been modified by Apple. The original instructions in this article are no longer fully applicable.

[requirements]

  1. A PC running Microsoft Windows 7 or 8
  2. Microsoft Outlook (I used 2010)
  3. iOS 5 and iCloud

[procedure]

[step 1] Open the Settings app on your iPhone or iPad device’s home screen.

[step 2] Tap the iCloud tab.

[step 3] Log in to iCloud using an existing Apple ID or MobileMe account, or create a new account from the screen.

[step 4] Ensure that Contacts are synced with iCloud by flicking the switch beside it to the “on” position.

[step 5] Close Microsoft Outlook on your PC. Now download & install the iCloud Control Panel for Windows from Apple’s Website.

[step 6] Open the iCloud from the Start Menu (under All Programs) and sign in with the Apple ID and password.

[step 7] Place a check mark into the box that shows Mail, Contacts, Calendars & Tasks and click Apply.

icloud control panel v2.1.1 from Apple

You should notice the following message shortly after clicking the Apply button.

outlook-sync-is-complete

[step 8] Close the iCloud Control Panel and open Microsoft Outlook.

[step 9] Click Contacts on the left hand Navigation pane. Notice the new iCloud contacts items.

icloud-contacts-folder-in-outlook

[step 10] Simply select all contacts in this folder and copy them them to any other folder in Outlook or vice versa. The easiest way to do this is CTRL+A to select all, CTRL+C to copy them all to the clipboard, then CTRL+V to past them all into the destination folder after selecting the new location.

That’s it.

–UPDATE– This information is no longer valid. The latest release of the Apple iCloud Control Panel for windows v2.1.1 utilizes a different mechanism to tie into Outlook.

Some of you have been saying that this procedure doesn’t work right on various other system configurations. I’ve tried running the above steps on Windows 7 x64 and Outlook 2010 and Outlook 2007. Both behave identically in the fact that when the iCloud Control Panel is setup to sync JUST CONTACTS, an APLZOD file gets mounted in Outlook which contains your iCloud contacts as shown below:

Outlook 2007:

In the Outlook Folder list it looks like this:

Any Contact you add to this folder will automatically be added to your iCloud. So if you’re wanting to put Outlook contacts on your phone, this is how you can do it…simply copy contacts from your Outlook Contacts folder to the iCloud Contacts folder.

If you’re wanting to import iCloud contacts to Outlook, simply copy contacts from the iCloud Contacts folder to your Outlook Contacts folder.

Troubleshooting:

If you’re getting errors or no contacts are downloading from iCloud and you know you have contacts there, follow these steps:

[trb 1] On your iPad or iPhone go to contacts and select the iCloud contact group. Ensure that you have contacts in this group. If none exist there, then this is why none get imported to Outlook.

[trb 2] Try un-checking the Mail, Contacts, Calendars & Tasks box in the iCloud control panel and click Apply. This will undo the sync between outlook and iCloud control panel. Then click sign out and close the tool. Then try the procedure above again from the beginning.

November 30, 2011

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